For venues · planners · agencies · production companies
Stop chasing
freelancers.
Post a gig. Get vetted NYC crew applying within an hour. Pre-auth holds your card. GPS proves they showed up. Pay only for billable hours. Built for venues, event planners, production companies, staffing agencies, corporate teams, wedding planners, and talent buyers.
Free to post. No platform fee for clients. Optional Premium ($19.99/mo or $199/yr) unlocks the crew directory + direct requests.
Who books here
Whoever's hiring AV crew in NYC.
BookACrew isn't venue-only. If your job is to put bodies on a stage or production floor, this is your roster.
Venues
Concert halls, hotels, theaters, churches, clubs, ballrooms.
Event planners
Agencies running corporate, social, and entertainment events.
Production companies
Full-service AV teams needing overflow crew or specialists.
Staffing agencies
Crew brokers expanding their roster on demand.
Corporate event teams
In-house event teams at companies running their own activations.
Wedding planners
Premium NYC weddings: vetted FOH, lighting, and stagehands.
Talent buyers
Promoters, venues' booking arms, festival producers.
Why teams book here.
Pre-auth, not pre-pay
Stripe holds the day rate at booking. Funds released if you cancel. Captured only after verified checkout.
GPS hours, no timesheets
Crew has to be within 500ft to check in. Breaks pause the clock per your policy. 60min outside triggers a 'Still working?' check; 2hr outside = auto-checkout.
Pay actual billable hours
Capture matches the math: half-day, full-day, or hourly + OT at 1.5x, calculated from GPS and billed automatically.
ELITE-tier social proof
Top crew display an ELITE badge, earned via 4.7★ + 20 gigs + 95% on-time. You see it before you confirm.
From post to paid, your side.
Post the gig
Title, role (FOH / Lighting / Stagehand etc), date, start time, tier (hourly / half-day / full-day), rates, break policy.
Review applicants
Vetted crew applies. Each profile shows tier, avg rating, completed gigs, on-time rate. Pick one. The rest are auto-released.
Confirm + pre-auth
One tap confirms. Stripe pre-authorizes the full-day rate. Pending bookings on the same job auto-cancel.
Crew checks in
Geofence locks the timestamp. Live status on your dashboard. Real-time Socket.io updates when crew arrives, takes a break, or checks out.
Auto-capture + payout
Checkout triggers billing math. Stripe captures exact amount. Funds transfer to crew's Stripe Connect account on Stripe's standard schedule. Your card is debited only for actual hours.
Ready to post your first gig?
Open a client account in under 2 minutes. Free to post. Pay only when crew works.